Attendance Machine Price in Nepal
Attendance machine buying guideAttendance machine FAQ
Attendance machine buying guide: fingerprint, face or card, capacity and reports
An attendance machine records who came in and when, then hands that record to whoever does the payroll. Four things decide which one fits: how your staff check in, how many of them there are, how the records get to your computer, and what happens in a power cut.
1. Fingerprint, face or card
Fingerprint machines are the usual choice for an office or shop. The Hikvision DS-K1A8503F, ZKTeco K20 Pro, ZKTeco K40 and E-attendance Device E50 here all read fingerprints. Hikvision quotes a recognition time of under 1 second for the DS-K1A8503F-B version (Hikvision). Fingers that are worn, cut, dusty or wet can fail to read, which happens a lot with staff who do manual work, so a second way to check in, such as a card or a PIN, is worth having.
A face machine needs no touch at all. Hikvision's DS-K1T343EFWX recognises a face from 0.3 m to 1.5 m away in under 0.2 seconds per person, and it also takes fingerprints and EM cards (Hikvision). That keeps the queue moving when everyone arrives at once, and it suits staff whose fingerprints read badly.
A card is quick to use, but it only proves the card was there, not the person, because one employee can punch in with another's card. Treat cards as a backup next to fingerprint or face rather than the only method.
2. Count your staff and the records
Two numbers on the spec sheet matter: how many users the machine holds and how many records (punches) it keeps. Hikvision's DS-K1A8503F-B holds 1,000 users and 100,000 event records (Hikvision). The DS-K1T343EFWX holds 1,500 faces, 3,000 fingerprints and 3,000 cards, with room for 150,000 events (Hikvision).
For example, 40 staff who punch in and out on about 26 working days a month make 40 × 2 × 26 = 2,080 records a month. At that rate, 100,000 records last about four years before the memory fills, so for a small office the record count rarely holds you back. User capacity matters more at a school, hospital or factory with a few hundred people. Leave room for staff who join later, and download the records to a computer regularly anyway, so nothing is lost if the machine fails.
3. How the records reach your computer
Most machines join the office network with a LAN cable (TCP/IP). Hikvision lists a 10/100 Mbps network port on the DS-K1A8503F-B (Hikvision), and the DS-K1T343EFWX adds 2.4 GHz Wi-Fi for an entrance with no cable (Hikvision). On the network, attendance software on the office computer can collect the records without anyone walking over to the machine, which also helps when you have more than one entrance.
A USB port is the fallback where there's no network at the door. Hikvision says the DS-K1A8503F-B downloads attendance reports to a USB flash drive (Hikvision), which you then open on the office computer.
4. Software and reports
The machine only stores punches. The software is what turns them into a monthly sheet of hours, late arrivals and early departures for the payroll. Hikvision lists Hik-ProConnect and HikCentral Professional as the platforms for the DS-K1T343EFWX (Hikvision). Before you buy, decide who will run the reports and on which computer, and check the product page, or ask us, which software works with the model you're looking at.
5. Power, placement and doors
A machine that's off at opening time misses the morning's punches, so check for backup power. Hikvision lists battery support on the DS-K1A8503F-B (Hikvision). For a machine without one, a small UPS keeps it running through a power cut; see UPS price in Nepal. The power draw is small either way: 5 VDC, 1 A for the DS-K1A8503F-B and 12 VDC, 1 A for the DS-K1T343EFWX (Hikvision).
Mount the machine inside, near the entrance, at a height everyone can reach. Hikvision rates the DS-K1T343EFWX for indoor use at -10°C to 40°C (Hikvision), so keep it out of rain and direct sun. A face reader also works better when it isn't facing straight into a bright doorway or window.
Hikvision calls the DS-K1T343EFWX a face access terminal, a type built to control a door as well, and its datasheet lists an attendance-only mode for when you just need the records (Hikvision). For door locks and access control, see security system price in Nepal.
Buying from Quality Computer
Every attendance machine comes with a VAT bill. We usually deliver all over Nepal in 2 to 5 days, and delivery is free within 15 km on products over Rs 5,000. You can also visit our store on Bhadrapur Road, Birtamode, or call 023-530150 or 9863609150.
More reading: Biometric device price in Nepal · CCTV camera price in Nepal
Attendance machine FAQ
Which is better, a fingerprint or a face attendance machine?
Fingerprint machines are the common choice for offices and shops. A face machine suits a busy entrance, or staff whose fingerprints read badly after manual work, because nobody has to touch it. The Hikvision DS-K1T343EFWX here takes face, fingerprint and card in one machine.
How many employees can an attendance machine hold?
It depends on the model, so check the user capacity on the spec sheet. Hikvision's DS-K1A8503F-B holds 1,000 users, and the DS-K1T343EFWX 1,500 faces and 3,000 fingerprints. Records are rarely the limit: 100,000 of them last a 40-person office about four years.
How do I get attendance reports from the machine?
Connect the machine to your office network and collect the records with the attendance software on a computer, or copy them to a USB pen drive on machines that support it, such as the Hikvision DS-K1A8503F-B. The software then builds the monthly report.
Does an attendance machine work during a power cut?
Only with a backup battery or a UPS. Hikvision lists battery support on the DS-K1A8503F-B. For other models, check the product page, or put the machine and your network router on a UPS.
Can staff check in with a card instead of a fingerprint?
Yes, on machines with a card reader, such as the Hikvision DS-K1T343EFWX, which reads EM cards. A card is useful as a backup, but anyone holding it can punch in, so most offices keep fingerprint or face as the main method.
Which brands do you sell?
Hikvision and ZKTeco, plus the E-attendance Device E50. Every price on this page is our current website price.
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